Application Letter Part 1,2,3,4
An application letter, also known as a "cover letter," is sent with your resume during the job application process. A letter adds more personality to your application by providing more details about your background and interest in the position, while a resume outlines your professional skills and experience more. In this article, we explain how to write an effective and engaging job application letter.
What is a job application letter?
An application letter is a standalone document you submit to a potential employer to express your interest in an open position. The job application letter explains who you are as a professional and an individual. The letter should highlight your achievements and skills, helping to get the attention of the hiring manager or recruiter responsible for reviewing applications. When written well, this letter explains to the reader why they should ask you in for an interview and highlights the key qualifications that make you a fit for the role.
A job application letter can impress a potential employer and set you apart from other applicants. In your letter, you may also want to show your familiarity with the company to which you’re applying. You can talk about how your professional goals and aspirations align with the company’s goals. It’s important to use your job application letter to showcase aspects of your personality.
When writing an application letter you should include:
- First Paragraph: Why you are writing - mention the job you are applying for and where you found the listing.
- Middle Paragraph(s): What you have to offer the employer - mention why your skills and experience are a good fit for the job.
- Last Paragraph: Say thank you to the hiring manager for considering you and note how you will follow up.
Job application letter tips
1. Emphasize your skills and abilities
An application letter is your opportunity to sell yourself as an excellent candidate for the open position. Include specific examples of situations in which you applied your experience, abilities and skills to benefit the organization. It is also helpful to include data that supports your claims.
2. Stay concise
Although it may be tempting to include a lot of detailed information about yourself, it is important to be concise. If a hiring manager receives a letter that is multiple pages, they may not take the time to read it. A brief letter is more manageable and appealing.
3. Proofread the letter
Since this letter is serving as your first impression, you want to make sure It is as positive as possible. Make sure your letter does not have any grammatical or spelling errors to avoid a potentially negative first impression.
4. Review the job listing keywords
Most job postings will include certain skills and abilities that the hiring manager and supervisor want applicants to possess. Including these keywords in your application letter helps to show the person reviewing it you would be a good fit in that specific role.
5. Send a letter for every position to which you apply
Unless a job posting specifically states not to send an application letter, it is smart to send one for each job to which you apply. This letter offers the opportunity for a potential employer to learn more about you and gives you the chance to set yourself apart from other applicants.
How to format an application letter
When writing an application letter for a job, follow these steps to make sure you include information about yourself and your professional experience that will appeal to a hiring manager:
- Use a professional format.
- Create the heading.
Address the letter to the hiring manager.
1. Use a professional format
A job application letter should be more professional than a thank-you card or an email to a coworker or friend. The alignment of the document should include single spacing, one-inch margins and left alignment. It’s best to use a professional and traditional font, such as Times New Roman, in a size from 10 to 12 points. Try to keep your job application letter to one page. When a hiring manager reviews your job application letter, they will get their first impression of you as a potential employee, so take time to format it professionally and keep it concise.
2. Create the heading
Use a formal business heading for your job application letter. The heading should include your name and contact information, the date and the company name and address. If you send your job application letter via email, you can eliminate your name and contact information from the header and put it at the bottom of the email after the signature instead.
Example header:
Your name
Your city and ZIP code
Your phone number
Your email address
Date
Name of hiring manager or supervisor
Title of hiring manager or supervisor
Company name
Company physical address
By including a professional and detailed heading, you can make it easier for the hiring manager to follow up with you regarding the position.
3. Address the letter to the hiring manager
In your research, try to find the name of the person reviewing applications for the job. Address your letter to this person with a common business greeting, such as “Dear Mr./Ms.” and their last name. If you’re unable to find their preferred gender pronouns (she/her, them/they) of the individual reviewing your application, you can use “Dear [first and last name]” or “Dear Hiring Manager.”
Sending a job application letter
The format of your job application letter will depend on how you are sending it to the hiring manager or supervisor. If you plan to email the application letter, the formatting will differ from a printed, mailed letter. Your contact information should be at the bottom of an email, beneath your typed full name.
When emailing a job application letter, it is also important to consider what subject line to use to make sure the hiring manager opens the email and reads your letter. When scanning their inbox, the hiring manager will see the subject line you included first, along with your name and email address. The decision to read or delete an email ultimately depends on what subject line you choose, which means it is your chance to make a first impression.
The best subject lines are professional, polite, relevant and concise. When sending a job application email, it is important to include the title of the job into which you are inquiring or for which you are applying. Making your subject line specific also helps the reader categorize the email properly and respond accordingly. Review your subject line to make sure it is free of any errors.
Examples :
August 21, 2020
Head of HRD
PT SM Entertainment
Korea
With respect,
Based on the information I received from a , PT SM has a job opening as Health Section.
In connection with that, I would like to apply for said position.
Here is my brief biography:
Name : Khalisya Renata Sulistyo
Gender: Female
Date of Birth: Jakarta, 16 Mei 2004
Education: Harvard Medical School
Phone number: 0878xxxxxxx
Email: khalisya1605@gmail.com
I can speak English and Korea, both oral and verbal.
I also have the skill to handle many patients or people who suddenly have health problems.
For your consideration, I have also attached multiples such as:
- Curriculum Vitae
- Copy of transcript
- Photocopy of Diploma
- Latest 3×4 photograph
- ID Government copy
I hope I can get the chance to follow the next test so I can talk about my abilities and skills in person with you.
Thank you for the attention.
Best Regards,
Khalisya Renata
For further information about Application Letter, click this link down below and watch the video explanation!
Exercise
Text 1
Dear sirs,
With reference to your advertisement in Today’s time, I would like to be considered for Marketing Senior Assistant post.
My present position in n an electronic marketing staff where I have special responsibility for home appliances. I also have experiences in other electroic goods, like cameras and smart phones. I have been working as a marketing specialist as soon as I completed my first degree in 2012. My tasks among other are building good relationship with distributors and customers, and providing inputs for the company about pricing policies, marketing strategies, and customer satisfaction.
Hoping to hear from you soon, I enclose my curriculum vitae and rencent photograph.
Yours faithfully,
Harry Clarks
1. Why does the sender write the letter?
A. To apply for a certain position.
B. To provide inputs for the company.
C. To give information about his speciality.
D. To convince the readers about his experience.
2. What does the sender possibly do after sending the letter?
A. Wait for the response of the recipient.
B. Call the recipient for the confirmation.
C. Work as a marketing specialist.
D. Complete his firs degree
3. “…I enclose my curriculum vitae..” The word “enclose” is in the closest meaning to…
A. Hedge.
B. Attach.
C. Confine.
D. Encircle
Text 2
Taylor, Inc.
694 Rockstar Lane
Durham, NC 27708
Dear Human Resources Director:
I just read an article in the New and Observer about Taylor’s new computer center just north of Durham. I would like to apply for a position as an entry-level programmer at the center.
I understand that Taylor produces both in-house and customer documentation. I am a fresh graduate of DeVry Institute of Technology in Atlanta with an Associate’s Degree in Computer Science. In addition to having taken a broad range of courses, I served as a computer consultant at the college’s computer center where I helped train computer users on new systems.
I will be happy to meet you at your convenience and discuss how my education and experience match your needs. You can reach me at my home address, at (9191) 233-1552, or at rock@devry.alumni.edu.
Sincerely,
Raymond Krick
4. Why did Mr. Krick write the letter?
a. To apply for a job.
b. To ask for some information.
c. To introduce himself to Taylor.
d. To explain his educational background.
5. How does Mr. Krick know the vacancy?
a. From the radio.
b. From a colleague.
c. From a newspaper.
d. From the television.
Exercise (English Textbook)
Page 13-14
Page 17,18,20
Don’t forget to watch my Explanation Video :
thank youuu! <3
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